Non-Hong Kong Company Registration and Maintenance Guide Registration Procedures
Non-Hong Kong Company Registration in Hong Kong: A Guide
Understanding the Requirement
A non-Hong Kong company intending to establish a place of business in Hong Kong is required to register as a "registered non-Hong Kong company" within one month of commencement of business under Section 776 of the Companies Ordinance.
Registration Procedures
1. Prepare Required Documents:
Certified copy of the charter, statutes, or memorandum and articles of association: This document outlines the company's constitution. If not in English or Chinese, a certified translation is necessary.
List of directors and company secretary: This includes names, addresses, and identification details of directors and the company secretary (if any).
Appointment of authorized representative: A natural person resident in Hong Kong or a solicitor corporation must be appointed as the authorized representative.
Notice to Business Registration Office (IRBR2): This form is required for business registration.
Payment of fees: Registration and business registration fees are applicable.
2. Submit Application:
Complete Form NN1 and submit it along with the required documents to the Companies Registry.
Pay the necessary fees.
3. Business Registration:
Within one month of registration, the company must register for business under the Business Registration Ordinance.
Timeframe and Cost
The registration process typically takes around one month.
Fees include registration fees and business registration fees. Refer to the official government website for the most accurate and up-to-date fee information.
Important Considerations
Corporate Name: The company can use its domestic name or a translation of it in Hong Kong.
Authorized Representative: This individual is responsible for communication with the Companies Registry.
Annual Returns: Registered non-Hong Kong companies must file annual returns with the Companies Registry.
Document Specifics for Non-Hong Kong Company Registration
Certified Copies
Charter, statutes, or memorandum and articles of association: This is the foundational document outlining the company's constitution. It should be certified by the appropriate authority in the company's country of incorporation.
Certificate of incorporation (or equivalent): This document verifies the legal existence of the company.
Latest published accounts: These financial statements provide a snapshot of the company's financial health.
Certification: Copies of documents must be certified in accordance with Section 775 of the Companies Ordinance. This typically involves certification by a notary public or other authorized person.
Additional Documents
List of directors and company secretary: Includes names, addresses, and identification details.
Appointment of authorized representative: This person must be a Hong Kong resident or a solicitor corporation.
Notice to Business Registration Office (IRBR2): Required for business registration.
Form NN1: Application form for registration as a registered non-Hong Kong company.
Language Requirements
If the original documents are not in English or Chinese, certified translations are required.
Important Notes
Document format: The Companies Registry may have specific requirements for document format, such as size and electronic submission.
Updating information: The company is obligated to keep the information provided to the Registrar updated.
Fees for Non-Hong Kong Company Registration in Hong Kong
The fees involved in registering a non-Hong Kong company in Hong Kong primarily consist of two parts:
1. Registration Fee
Application fee: This is payable to the Companies Registry for processing the registration application. The fee varies depending on whether the application is submitted electronically or in hard copy.
Lodgment fee: A non-refundable fee included in the application fee.
2. Business Registration Fee
Payable to the Business Registration Office (BRO) for obtaining a business registration certificate. The fee depends on the type of business activity.
Where to Find the Exact Fees
For the most accurate and up-to-date fee information, please visit the following websites:
Companies Registry: https://www.cr.gov.hk/en/forms/specified-forms/details.htm
Business Registration Office: [You may need to search for the specific fee table on the government's website]
Additional Information
For detailed information and specific guidance, refer to the official website of the Companies Registry: [URL]
How Bestar Can Help with Non-Hong Kong Company Registration
Bestar specializes in company formation. We can significantly streamline the process of registering a non-Hong Kong company in Hong Kong. Here's how:
Expertise and Knowledge
Deep understanding of regulations: We are well-versed in the complex legal and regulatory framework surrounding non-Hong Kong company registration.
Stay updated: We keep abreast of changes in the law and procedures, ensuring compliance.
Efficiency and Time-Saving
Document preparation: We can handle the preparation of all necessary documents, ensuring accuracy and completeness.
Process management: We manage the entire registration process, from application submission to obtaining the registration certificate.
Timely completion: Our experience allows them to complete the process efficiently, saving you time and effort.
Risk Mitigation
Due diligence: We conduct thorough due diligence to identify potential risks and ensure compliance.
Compliance: We help you maintain compliance with ongoing obligations, such as annual returns.
Expert advice: We provide guidance on various aspects of doing business in Hong Kong.
Additional Services
Company setup: We can assist with setting up a company bank account, office space, and other essential business infrastructure.
Tax and accounting: We can offer tax planning and accounting services to help you manage your financial obligations.
Ongoing support: We provide ongoing support and advice on various business matters.
By engaging Bestar, you can focus on your core business operations while we handle the complexities of company registration and compliance.
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