To change your business address in Hong Kong, you'll need to follow a few steps:
Notify the Hong Kong Companies Registry:
Form C1: Complete this form and submit it to the Companies Registry. Provide your new business address and any other relevant information.
Fees: There may be associated fees for filing the form.
Update your business registration:
Business Registration Certificate (BRC): Contact the Inland Revenue Department (IRD) to update your BRC with the new address.
Fees: There may be fees involved in updating your BRC.
Inform your other relevant authorities:
Tax authorities: Notify the IRD and any other relevant tax authorities of the address change.
Social Security: If applicable, inform the Social Security Department of the change.
Other government agencies: Depending on your business activities, you may need to notify other government agencies.
Update your business documents:
Letterheads: Change your letterheads, business cards, and other stationary to reflect the new address.
Website: Update your website with the new address.
Contracts: Review and update any contracts or agreements that reference your business address.
Notify your customers and suppliers:
Inform your customers and suppliers of the address change in writing or through other means.
Additional considerations:
Lease agreement: If you're renting your business premises, ensure your lease agreement allows for a change of address.
Post office redirection: You may want to set up a post office redirection service to ensure your mail is forwarded to the new address.
Resolution to Change Business Address
Here's a sample resolution that you can adapt for your specific situation:
RESOLVED, that [Company Name], a [Type of Company] incorporated under the laws of [Country], hereby resolves to change its registered office address from [Current Address] to [New Address], effective [Date].
RESOLVED, that the Secretary of the Company shall file the necessary documents with the [Relevant Government Agency, e.g., Companies Registry] to register the change of address.
RESOLVED, that the Secretary of the Company shall notify all relevant authorities, including the [Inland Revenue Department], [Social Security Department], and [Other relevant agencies], of the change of address.
RESOLVED, that the Secretary of the Company shall update all company documents, including letterheads, business cards, and contracts, with the new address.
RESOLVED, that the Secretary of the Company shall inform all customers, suppliers, and other stakeholders of the change of address.
Note:
Replace the bracketed terms with the specific information for your company.
Consider adding any additional provisions that may be necessary for your specific situation, such as updating insurance policies or bank accounts.
By passing this resolution, your company will officially authorize the change of address and ensure that all necessary steps are taken to update your records and notify relevant parties.
How Bestar can Help
Bestar can help you with the following aspects of changing your business address in Hong Kong:
Compliance with regulations: We can ensure that you comply with all relevant laws and regulations, including those related to company registration, taxation, and social security.
Documentation: We can assist you in preparing the necessary documents, such as Form C1 and the updated BRC.
Fee calculation: We can help you determine the exact fees associated with filing the form and updating your BRC.
Timelines: We can advise you on the timelines involved in the process and help you meet deadlines.
Communication with authorities: We can handle communication with government agencies, such as the Companies Registry and the Inland Revenue Department.
Contractual obligations: We can review your contracts and agreements to ensure that they reflect the new address.
Post-change formalities: We can assist you with any post-change formalities, such as updating your insurance policies or bank accounts.
By engaging Bestar, you can save time and effort, reduce the risk of errors, and ensure a smooth transition to your new business address.
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